Please initial each page
and sign the bottom of the agreement in the space provided.
1.
CHECK-IN TIME
IS AFTER 4PM EST AND CHECK
OUT IS
2.
SMOKING - This is a NON-SMOKING
cabin. If we detect that you have
smoked on the premises, your ENTIRE security/damage deposit is subject to
forfeiture.
3.
PETS - Pets
are permitted
in the cabin only with prior approval. A
$25 per pet, per night fee applies. All
pets must be leashes at all times. Pet
owners are responsible for cleaning up of any/all pet refuse.
Pets are not allowed on furniture at any time.
Any evidence of pets on furniture may incur extra cleaning fees.
All pets must be up to date on rabies vaccinations and all other
vaccinations. Heartworm preventive
is highly recommended. All pets are
to be treated with Advantage or similar topical flea and tick repellent three
(3) days prior to arrival. Fleas and
tick can cause harmful/fatal illness to humans and pets.
All items above are the sole responsibility of the pet owner.
The cabin owners assume no responsibility for illness or injury that may
incur to pets or humans while on the premises.
4.
The cabin will not be rented to vacationing students or singles under 25 years of
age unless accompanied by an adult guardian or parent.
5.
CHILD SAFETY - Games are supplied for our guests, however some games have
small pieces or parts and are not suitable for young children who may put things
in their mouths. Do not allow young
children to play unsupervised with games. I
do not guarantee the cabin to be safe for children.
Supervise your children carefully at all times.
6.
DAMAGE/RESERVATION
DEPOSIT - A damage/reservation deposit of $200 is required.
This must be received within two (2) days of booking the reservation.
The deposit automatically converts to a security/damage deposit upon
arrival. The deposit is NOT applied
toward rent; however, it is fully refundable within fourteen (14) days of
departure, provided the following provisions are met.
a.
No damage is done to cabin or its contents, beyond normal wear and tear.
b.
No charges are incurred due to contraband, pets or collection of rents or
services rendered during the stay.
c.
All debris, rubbish and discards are placed in refuse container outside
and soiled dishes are cleaned.
d.
All charges accrued during the stay are paid prior to departure.
e.
No linens are lost or damaged.
f.
No early check-in or late
check-out.
If paying by credit card, additional charges may be charged to the
card to cover any damages that exceed the amount of the security deposit that
was collected.
7.
PAYMENT –
An advance payment equal to 50% of the rental rate is required sixty (60) days
before arrival. The advance payment will be applied toward the room rent. Please
make payments in the form of traveler’s checks, bank money orders, cashier’s
checks or personal checks payable to Raccoon Ridge Properties.
The advance payment is not a damage deposit.
The BALANCE OF RENT is due thirty (30) days before your arrival date.
8.
CANCELLATIONS
– A sixty (60) day notice is required for cancellation.
Cancellations that are made more than sixty (60) days prior to the
arrival date will incur no penalty except if deposits were made via credit card.
All credit card cancellations are subject to a 5% Cancellation fee or $50
whichever is greater. Cancellations
or changes that result in a shortened stay, that are made within 60 days of the
arrival date, forfeit the full advance payment and damage/reservation deposit.
Cancellation or early departure does not warrant any refund of rent or
deposit.
9.
MONTHLY RESERVATION
CANCELLATIONS – Monthly renters must cancel one hundred twenty
(120) days prior to check-in. Monthly
renters who make a change that results in a shortened stay must be made at least
ninety (90) days prior to check-in.
10.
MAXIMUM OCCUPANCY -
The maximum number of guests in the cabin is limited to seven (7) persons.
An additional charge or $10.00 per person per night for guests in
addition to seven (7) will be assessed.
11.
MINIMUM STAYS - THIS PROPERTY REQUIRES A TWO (2) NIGHT MINIMUM STAY.
Longer minimum
stays may be required during peak or holiday periods.
If a rental is taken for less than two nights, the guest will be charged
the two-night rate.
12.
INCLUSIVE FEES
– Rates include a one-time linen-towel setup. Amenity fees are included in the
rental rate.
13.
NO DAILY MAID SERVICE
– While linens and bath towels are included in the cabin, daily maid service
is not included in the rental rate however is available at an additional rate.
We suggest you bring your own beach towels. We do not permit towels or
linens to be taken from the cabins.
14.
RATE CHANGES
– Until confirmed with a security deposit, rates subject to change without
notice.
15.
FALSIFIED RESERVATIONS
– Any reservation obtained under false pretense will be subject to forfeiture
of advance payment, deposit and/or rental money, and the party will not be
permitted to check in.
16.
WRITTEN EXCEPTIONS
– Any exceptions to the above mentioned policies must be approved in writing
in advance.
17.
PARKING
– Parking is limited to three (3) vehicles.
Vehicles are to be parked in designated parking areas only.
Parking on the road is not permitted.
Any illegally parked cars are subject to towing; applicable fines/towing
fees and is the sole responsibility of the vehicle owner.
18.
REFUNDS -
Changes in furniture, decor, or amenities, or inconveniences such as power
outages, road closures, weather conditions, acts of God, allergic reactions,
sensitivity to cleaning supplies used, neighborhood construction, neighborhood
or noise, will not allow you to reduce or eliminate the rate of your stay.
19.
STORM POLICY/ROAD
CONDITIONS – No refunds will be given for storms. Mountain
roads can be curvy and steep. Gravel drives are well maintained, however we
highly recommend four wheel drive during the snow months. We do not refund due
to road conditions.
20.
PARTIES - This cabin is not to be used for parties.
Feel free to have another family over for dinner, but you must stick to
the maximum occupancy for which you have paid for sleeping. The cabin may not be
used for parties and/or receptions.
21
WILDLIFE - Wildlife is normal in the mountains.
Please be prepared and warn your children not to touch or entice local
wildlife with food.
22.
ITEMS LEFT BEHIND - If you leave an item after checking out and wish to
have it returned, you must call me as soon as possible.
I will inform you of the shipping and handling cost and with your
approval, deduct it from your deposit refund to cover the expense.
23.
TELEVISION – Satellite TV is provided, but not guaranteed if there is
an outage beyond our control. We cannot guarantee that utilities will not be
interrupted due to circumstances beyond our control (i.e. trees falling on power
lines, snow outages, etc.). Owner is not responsible for any material
viewed on a DVD or television that may contain material not suitable for all
ages. Please supervise children while they are watching television.
24.
This cabin is privately owned; the owners are not responsible for any accidents,
injuries or illness that occurs while on the premises or its facilities.
The Homeowners are not responsible for the loss of personal belongings or
valuables of the guest. By accepting
this reservation, it is agreed that all guests are expressly assuming the risk
of any harm arising from their use of the premises or others whom they invite to
use the premise.
By signing below, I agree
to all terms and conditions of this agreement.
Printed
Name:__________________________________________________________
Signature:_______________________________________________Date__________